Rough draft

tank – Features of DataNinja

Features of DataNinja

DataNinja enables paperless manufacturing processes without the risk and expense of replacing your financial system.

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What is DataNinja?

Audits are both show, and tell. Now you can do both more confidently. The secret? You know that no matter which lots they pick, your manufacturing records have already passed electronic verification for accuracy, completeness, and approvals.

What really impresses the auditors is how you can type any lot number into the search bar and see the full forward and reverse pedigree, of all quality documents from incoming inspection of raw materials, up through shipping.

Traceability is not only the law but solid traceability it is also a great way to win business in customer audits.

CFR 21 Part 11 E-Signature Compliant.

This is the code of federal regulations that are used by defense contractors and medical device manufacturers world wide.

Production Planning.

Think multi editor google docs + drag and drop scheduling + real time inventory and dependency intelligence from your financial system, and you are not to far off.

ERP-sync.

Data Ninja is compatible with any relational database financial system. Inventory, and BOM master data is synced up to DataNinja and financial transactions are processed in the financial system without human help (errors).

Inventory.

Imagine a bar code based physical inventory count. They are more accurate too, because barcodes enable real time transactions reducing errors throughout the year.

Barcode Traceability.

The secret to perfect traceability from raw materials to finished goods is making data collection painless. With DataNinja the scan of a single bar code tells that entire sub-lots story.

Tablet First.

Desktops work great… if you only work from your desk. Some people work for a living, so cut the cords and get work done where it gets done, anywhere in the value chain.

Lot and Part Verification.

DataNinja has your back and verifies part and lot data in real time, which translates to reduced delay and rework. Now your staff will have more time for the hard stuff.

Variance Analysis.

DataNinja trends quantity, labor, and price variances, not to mention up to 1000 custom or in process QC data points for every sub-assembly and raw material.

 

Manufacturing Software

Manufacturing Software

Crystal Systems will streamline your manufacturing process with software tuned to your business.

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Off-the-shelf software configured for your industry

Crystal is built from best-of-breed software.  Everything is available in the cloud, and many modules can be installed on your servers.  We have added customizations so that we can drop in the software for dietary supplements, sports nutrition, cosmetics and personal care companies.

Instead of paying high-priced ERP consultants to learn your business, Crystal Systems is pre-configured to handle Natural Products manufacturing and sales.

Inventory, Manufacturing and Accounting

Your supply-chain and accounting software may be a complex ERP system which Crystal plugs in to.  Or, you may use our complete small-business package.  The choice is yours.  This section describes the software that supports your back-end operations.

Acctivate

Extend QuickBooks to easily manage manufacturing

Acctivate is the comprehensive QuickBooks extension with the tools to manage acquisition, manufacturing, warehousing & distribution activities – in one location or multiple locations throughout the world.  Handle discrete, process (recipe or formula), refurbish, remanufacture, custom manufacturing &/or chemical manufacturing.  Use Acctivate to improve productivity and visibility throughout your manufacturing & business operations.

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Ziflow

Crystal Systems Core uses the comparison tools and audit trail in Ziflow for documenting the regulatory compliance of your labels.  In addition, Ziflow has features to manage every part of your content review and approval process

The marketing team can do Markups and Annotations on hundreds of different file types, to provide crystal clear feedback using visual markup tools and text.

For automatic side-by-side comparisons of document versions, Ziflow can't be beat. The pixel-level auto-compare is incredibly accurate and fast, giving you the confidence that nothing changed unexpectedly.

 

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Box Document Management

User-friendly workflow and document management with enterprise-grade security for quality records and corporate files, all with 21CFR11 compliance.

TEMPLATE

Partners

Sales and Distribution Software

Crystal Systems will configure your customer service, eCommerce and warehouse software to maximize profits.

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Order Mangement

An order management system manages all aspects of tracking and fulfilling sales orders, which can include order processing, forecasting, picking, shipping and invoicing, to help ensure that orders are prioritized and delivered to customers on time.

Acctivate

Acctivate inventory and sales software enables managing the many tasks a business handles every day that directly impact customer satisfaction – sales, inventory management, order management and fulfillment, manufacturing and customer relations – and simplifies, manages and automates these tasks and many more.  When your business needs more than Quickbooks for order processing, Acctivate takes you to the next level.

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Quickbooks

QuickBooks Online has very simple order management, while QuickBooks Desktop has more features for tracking and fulfilling sales orders.  Crystal Clarity plugins are now integrated with the Acctivate for QuickBooks Desktop, and we are adding direct integrations to QuickBooks Desktop and QuickBooks Online.

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Workflow

Graphics Design Management, Quality and Regulatory Compliance rely on the digital signatures captured in Crystal Systems

Ziflow

Crystal Systems Core uses the comparison tools and audit trail in Ziflow for documenting the regulatory compliance of your labels.  In addition, Ziflow has features to manage every part of your content review and approval process

The marketing team can do Markups and Annotations on hundreds of different file types, to provide crystal clear feedback using visual markup tools and text.

For automatic side-by-side comparisons of document versions, Ziflow can't be beat. The pixel-level auto-compare is incredibly accurate and fast, giving you the confidence that nothing changed unexpectedly.

 

ziflow-promo

Box Document Management

User-friendly workflow and document management with enterprise-grade security for quality records and corporate files, all with 21CFR11 compliance.

TEMPLATE

Online Sales

Build a new store, or attach your current e-commerce to the Crystal database for full control of your product information.  For Omnichannel sellers on Amazon and Ebay, our system integrates inventory levels and sales with the click of a button.

Shopify

With Shopify’s ecommerce software, you get one unified platform to run your business with ease.

Shopify is the cloud platform with all the eCommerce and point of sale features you need to start, run, and grow your business.  Sell online with your eCommerce store, and social media, and in-person with point of sale.  Market your business with built-in tools that help you create, execute, and analyze campaigns on Facebook and Google.

This all-in-one software is built for the serious entrepreneur, bursting with features, mobile-ready themes, latest SEO standards and marketing tools to help you increase conversion rates.

shopify

Magento

Create a unique, limitless, and engaging shopping experience  with Magento. The rich, out-of-the-box features, and an unlimited ability to customize, has made Magento Commerce an engine for growth in small, medium or enterprise business.

Magento is installed on your server and is supported by a global ecosystem open-source developers.

Magento Commerce offers a one-of-a-kind eCommerce solution with enterprise power, unlimited scalability, and open-source flexibility for B2C and B2B experiences.  For companies that want full control and customization, Magento allows you to create unique, full-lifecycle customer experiences proven to generate more sales.

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Other Carts

3Dcart, WooCommerce and BigCommerce are just a few of the other carts we integrate with.  The popular carts can get product updates from Acctivate, and send their sales directly into Quickbooks.

If your cart is not on the list already, we can integrate products and sales with almost any shopping cart.

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Omnichannel E-commerce

Amazon and eBay have the potential to connect you to millions of consumers.

The easiest way to start a Natural Products business is to send your inventory in bulk to an Amazon fulfillment center. As your orders come in, Amazon then packages and ships each individual order for you.

Of course, you can also ship Amazon and eBay sales yourself.

Both marketplaces are supported out-of-the box.

Woman using mobile payments online shopping and icon customer network connection on screen, m-banking and connecting with omni channel vendor. Internet of thing, Multi-channel or Omni channel concept.

Obs Food & Beverage Software

Food & Beverage Software

Making it easier to make and sell quality foods.  Crystal Systems delivers quality software at affordable prices.

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The right software helps you improve your operations and boost the bottom line.  Crystal Systems sets you up with software designed with flexibility for make-to-order, make-to stock and distribution environments. Our solutions are ideal for food processors and manufacturers seeking an affordable solution.

Create Great Recipes

Calculate recipe cost estimates during product development.  Your software lets you create different versions of a formula, tracking test runs and production costs as you go.

Add-on modules let you handle potencies, generate FDA compliant nutritional facts panels, and access a robust database of food ingredients.

Assure Quality

Helps you stay compliant with FDA and 21 CFR Part 11 regulations by capturing batch data, sign-offs and processes electronically.  Make sure your ingredient specs capture the unique physical and variable characteristics of raw materials (e.g. calories, sugar, fat, vitamins and more).

Create and assign procedures that control lot-tracked inventory.  Know what ingredients are included in each order, and where the products can be found.

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Manufacture Efficiently

If you are a manufacturer, you likely already know the importance of having accurate product counts in your facilities. This can include not only individual ingredients used in your customer's product formulas but also the individual container parts and shipping materials needed to complete them. With optional scanner support and barcode generation to simplify your batch production, you can streamline your manufacturing processes while accurately maintaining your inventory counts.

Handle production using both process manufacturing (recipes) and discrete manufacturing (parts). You can design a completely custom and flexible process that matches your unique production requirements.

food in conveyor of machine ; selective focus

On-time Distribution

Our Food Distribution Software solution allows you to penetrate new markets and improve your service for existing customers. Also, make informed buying and selling decisions and save money.  Acctivate increases efficiency and productivity, regardless of the size and scope of your distribution channel.

Manage multiple warehouses, shipping information, and additional food distribution requirements you need to profitably distribute baked goods, meat, frozen food, produce, seafood, and more.  Or, send all your production to a Third Party Logistics (3PL) shipper and send them orders by Electronic Data Interchange.

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obs Overview 2018

Software & Services for Dietary Supplement and Personal Care Brands

Product data, regulatory compliance, supplier selection,
e-commerce and distribution systems

chart-sheet

Software

Tuned to your industry

Formulas and ingredient specs
Purchasing from contract manufacturers
Regulatory compliance records
Customer relations

E-commerce
Shipping

Start with Crystal Core, a value priced cloud subscription that provides vital tools to effectively manage relationships with contract manufacturers.

Add a whole suite of e-commerce, inventory and other features tailored to the Dietary Supplement and Sports Nutrition industry.

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Services

For any size business
Label review
Quality compliance
Product development
Export / Import

Warehouse efficiency
Custom software systems

Our team brings small and midsize Dietary Supplement distributors successful processes from enterprises like Nutraceutical Corp. and GNC.  

Use our consultants for periodic compliance reviews and complex projects, and us for clerical tasks like setting up products.

We make life easier for Small & Mid-size Brands

Use our systems for transparency throughout
E-commerce
Customer Service
Distribution

Specialized Software for Supplements

Get a fully integrated package, or take advantage of stand-alone solutions for
Product Information Management
Regulatory Compliance
Contract Manufacturer Ordering

Do it all for less money than traditional hiring and software purchases.

For small companies running our hosted Quickbooks,
to enterprises running advanced ERP accounting,
Crystal does its job in the cloud or at your site.

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Crystal Core

Manage Contract Manufacuring and More

Software to help Dietary Supplement brands manage the supply chain and their ultimate FDA 21CFR111 responsibility, with a simple connection to any accounting system.
It can grow to a full inventory system, with Quickbooks accounting and popular e-commerce systems like Shopify and Magento.

Software Solutions

Software Solutions

QuickBooks based software for Sales, Distribution and Manufacturing

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Drive sales growth with focused customer interactions and e-commerce.
Control cost with manufacturing and warehouse and management systems.

Crystal Systems combines QuickBooks, Acctivate Inventory, Adobe and other extensions into Clarity, an easy-to-use and affordable software package.

Customer Relationship Management

Attract new customers, cultivate strong customer loyalty, improve the order taking experience and nuture current customers.

Customer Relationship Management (CRM) will enhance competitiveness by improving sales productivity, enabling management control and promoting business consistency.

Acctivate, has feature-rich systems that can combine customer tracking with order processing.  Take advantage of real-time information about inventory and shipments for a 360 degree view of your customers.

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Document Management

You can rest assured that when the FDA and other regulators come calling, your records will be ready.  Crucial quality and compliance records are organized for easy access, with industry-standard version control and electronic signatures.

Labels and marketing materials flow through advanced proofing tools that compare every version down to the pixels on the page, and track all comments and approvals.

 

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Omnichannel E-Commerce

Automatically synchronize your product data with popular shopping carts such as Magento, Shopify and 3Dcart.  Simplify your online sales management with built-in connections to omnichannel merchants such as Amazon and Ebay.

Follow-up the sale with support records in the CRM.  Download sales orders to keep your accounting current, and upload inventory stock levels to the channels.

Build a new sales channel with the premier online sales systems.  Extending the capabilities of Quickbooks, our consultants can help you create an exciting new merchandising experience.

Group Of Asian Business people with casual suit using the technology mobile, tablet, laptop and computer for working or social network and omni channel in modern Office,people business group concept

Product Configuration

Crystal will work with you to manage the complex product structures of Food, Supplements and Personal Care products.  Your products will have complete raw material specifications, finished product BIll Of Materials, label data and other information.

Increase online sales conversions with public-facing images and descriptions, and publish your information to e-commerce and online catalogs.

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Warehouse Management

If you pack and ship in your own warehouse, we provide control of printed pick lists and packing. Automate your shipping with plugins for FedEx, UPS and USPS.

For even more efficiency and accuracy, use Mobile Order Picking and Receiving modules.  Get rugged efficiency by using industrial-grade devices from Zebra, Honeywell and others, or run the software on tablets and other Android / iOS devices.

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Third-Party Logistics Shippers

The simplest shipping system is an interface to a Third Party Logistics provider.  Our 'EDI' module connects orders and shipments with the contract shipping warehouse.

Fulfillment By Amazon and drop-ship providers are other variations of shipping logistics.  No matter what you need for fulfilment, we can configure a Third Party Logistics solution that integrates automatically.

pharmaceutical packing production line conveyer at manufacture pharmacy factory. Authentic shot in challenging conditions. maybe little blurred

Manufacturing

From simple kit building to complex life sciences manufacturing, we have solutions that fit your needs and budget.  Assemble-to-order kits such as holiday baskets, counter displays and samples.   Create multiple-level Bills Of Material, check the availability of components, and issue Purchase Orders for supply.  Whether you use paper-based routing or Electronic Batch Records, you can maintain control of the efficiency and quality of your manufacturing operations.

pharmaceutical worker with equipment mixing tank on production line in pharmacy industry manufacture factory

Accounting

Having dominated the small business accounting software market since the 1990s, Intuit’s QuickBooks is used by the majority of small business in the U.S. QuickBooks is easy to use and helps millions of businesses manage their financials and grow their business.

As a business grows, their needs grow too - and those needs extend beyond accounting. QuickBooks inventory management, manufacturing, order processing and other complex tasks can be difficult or simply not possible.  To meet these needs, Our extensions and integrations fill the gaps.

man and woman working in the office. collaborative teamwork.

tank – Expert Consulting

Create Products, Operate Efficiently and Build Trust

Our network of Dietary Supplement and Personal Care experts help your company with the complexities of efficient and FDA compliant operations.

Augment your staff

to handle the

recurring requirements

of your business

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Experts and Managers

handle

Growth and Remediation

projects

create product

Create Products

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    Meet label claims

    Make sure that the ingredients effectively meet the labelling and marketing claims

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    Ensure Product Consistency

    Monitor raw materials inputs and manufacturing outputs to make sure the product stays the same from one batch to the next

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    Optimize Supply Chain

    Get the right ingredient suppliers, that can reliably supply consistent quality at the right price

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    Product Development

    We will formulate and source on your behalf, and help you negotiate with your contract manufacturer for the best price and product.

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    Supplier Qualification

    Our industry experts know the strengths of different contract manufacturers, and can validate the quality and reliability of your supply chain.

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    Market Research And Entry Plans

    Before you create a product, we can assess the competition and plan the effective distribution of your product.

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Assure Quality

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    Managing the Food Safety Plan

    Control and monitor the factors that prevent a hazardous food safety problem.

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    Preventative Controls Qualified Individual

    Although your team likely has individuals with the experience to prepare food safety and HAACP programs, hiring a certified third party PCQI helps ensure your team and your processes are fully compliant and properly validated.

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    Create Standard Operating Procedures

    Start with our templates and build a set of Standard Operating Procedures for your crucial quality processes.

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    Manufacturer Audits

    Visit your manufacturer to ensure that operations are meeting your quality and regulatory requirements.

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Operate Efficiently

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    Sales Channel Incentives

    Create promotions and incententives for sales reps to sell more products.

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    Import and Export

    Prepare customs documents, track and resolve products through customs, and deal with international regulators.

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    Replenishment

    We can manage different strategies to make sure you stay safely in stock

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    Shipping and Logistics

    Set up inbound material handling and quarrantine processes, select shipping partners, and build out customer shipment facilities.

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    Customer Relations

    Maximize your customer equity with Customer Relationship Management systems that provide a 360 degree view of prospects and customers.  Make the inbound order taking experience smooth and effective.

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    Omnichannel E-Commerce

    Set up sales platforms on Amazon and other marketplaces.  Build out e-commerce platforms on hosted and cloud shopping carts.

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Regulatory Compliance & Response

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    Monitor Compliance

    We can routinely review the Key Performance Indicators for your compliance efforts

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    Check Marketing Claims

    Our regulatory experts can review web pages, printed materials and labels to catch subtle regulatory problems with marketing claims.

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    Third Party Compliance Review

    By making sure your contract manufacturers and ingredient suppliers are compliant with quality standards and regulations, we help you build trust across your entire supply chain.

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    Governance, Risk and Compliance

    Complying with the intricate requirements of HIPAA, Sarbanse-Oxley and other legislation is not a do-it-yourself project.

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Cyber Security

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    Routine Security Management

    Keep servers and routers updated with the latest security patches, test for vulnerabilities and monitor threats.

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    System Operations

    Add users and computers, connect external resources, manage changes to networks and servers.

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    Payment Compliance

    Make sure that Payment Card Industry requirements are followed (PCI Compliance)

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    Managing for Growth

    Assess your ability to grow within the current infrastructure, plan for system expansion and implement changes.

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    Emergency Response

    Thwart hackers and denial-of-service attacks.

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    System Remediation

    Re-configure systems and install new software and equipment to fix problems that have been discovered.

tank – Supplement Consulting Services

Supplement Consulting

Our consultant network connects you to dozens of experts with broad and deep experience in all Dietary Supplement and Personal Care industry areas.



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Add solution-focused experience with expert consulting.  Put our experience to work for you and get exactly the expertise you need.
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Ingredients

Our experts can help you locate the right ingredients, for the right price, at the right time.

Sourcing materials has hidden hazards and opportunities.  For example, replacing an ingredient may lower your cost, and we can make sure the replacement delivers the same body function and meets the certification requirements of your finished product.

Homemade skin care and body scrubs with natural ingredients aloe vera ,lemon,cucumber ,himalayan salt ,peppermint ,lemon slice,rosemary,almonds,cucumber,ginger and honey pollen isolate on white background.

Regulatory Compliance

Dietary Supplement regulation is a constantly changing environment that takes active expertise to be fully aware of the responsibility of Natural Products brands.  The skills and knowledge of our Regulatory Consultants is an essential benefit for the customers of Crystal Systems.

For more complex regulatory issues, our Natural Products Experts and consulting partners can provide you with deep expertise in Governance, Risk and Compliance issues.

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Product Development

Whether you need something as simple as locating reliable suppliers, or as complex as clinical trials, we can help with all phases of new product development.

We work with contract manufacturers to maximize the efficiency of their formulations teams.  This helps ensure reliable supply of your supplements, functional foods and personal care products.

Our Natural Products Experts can recommend ingredients and recommend the best suppliers for your products.

Pensive doctor of chemical engineering aided by AI pondering how to identify a substance with desirable therapeutic effect. Concept for drug discovery, formulation and development, biological target.

Marketing Support

We help you stand above the competition.  Our Natural Products Experts can investigate products and competitors in your niche.  A market analysis will help you plan new product offerings, spot market changes, and respond to competitors.

Our experts can help you set up a marketing workflow to keep track of different versions of your marketing materials.  Use our pixel-perfect proofing comparison tool to spot changes and make requests to your graphics designers

Consumer research concept and customer retail shopping trends as a cloudy rain soaked window with a bar code and a wiper clearing the confusion to reveal real clientele as a business metaphor with 3D illustration elements.

Quality

Ensure that your facilities and processes will safely deliver your product.

You can take advantage of Natural Products Experts to create lab procedures, validate operations and manage a Quality Oversight program.

We have Preventative Controls Qualified Individuals (PCQI's) on our team, which gives you access to a FDA certified person to prepare the Food Safety Plan, validate the preventive controls, and review records.

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In-house Manufacturing

Make sure raw materials are on-hand, issue production orders, process workorder completion and shepherd the product into distribution.

We help you configure the economical Acctivate / Quickbooks inventory software to make a good fit for light manufacturing requirements.  If you want to outsource your data entry and process management, we can provide an experienced team.

For complex manufacturing, we and our ERP implementation partners can handle requrements such as multiple production facilities, vertical integration and multi-stage supplement manufacturing.

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Import / Export of Dietary Supplements

We can help locate your ingredients throughout the globe, and manage the import and customs process.

If you want to expand in the global market for American quality, you can rely on us for preparing export documents, managing customs, keeping track of quality and FDA requirements, and registering products in international markets.  Our Natural Products Experts can bring their experience setting up relationships with foreign distributors and building out international facilities.

Import, Export, Logistics concept - Map global partner connection of Container Cargo freight ship for Logistic Import Export background (Elements of this image furnished by NASA)

Production Management

The Crystal Systems Core helps optimizes your contract manufacturer experience, while maintaining the formula control, purchasing management and all the required FDA compliance records.

Our services ensure that costs are calculated precisely, raw materials have the right specs, and all product versions are tracked in detailed records with electronic signatures.

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Warehouse Supply

Customer demand creates signals to reorder product and check the supply of raw materials.  We monitor the supply chain and let you know when to issue Purchase Orders.

We let the manufacturers know what documents are needed, such as Certificates Of Analysis.  When the products are received our experts check the scanned documents before release from your Quality Assurance quarantine.

Scarce raw materials can be hard-allocated to your inventory.  This ensures that the contract manufacturer always has them on hand to run timely production orders.

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Quality Assurance

Every Natural Products brand needs Quality Assurance standards to make sure customers receive the product they expect.  Our experts make sure you understand regulatory and safety requirements, and we help you develop Standard Operating Procedures.

From simple procedures like testing the finished product, to more technical processes like shelf stability tests. Crystal Systems provides the software and expertise for professional Quality Assurance.

food production, industry and people concept - woman weighing ice cream on scale and filling papers at factory