Features

Industries Serviced

Specialized ERP for QuickBooks to fit your needs.

Hone your business processes, inventory, and quality control with features crafted specially with your business in mind.

The Clarity ecosystem produces rapid ROI that echoes throughout your company.

Crystal Systems combines QuickBooks, Acctivate Inventory, Adobe and other extensions into Clarity, an easy-to-use and affordable software solution.

Quality Control and Compliance

Supplements Manufacturing

With decades of experience in the supplement industry we offer powerful tools and solutions for supplement manufacturers.

Food and Beverage

Cosmetics

Defence Contracting

Automotive

Save time and improve efficiency by managing quality control and best practices all in one place. We have developed purpose-built features to take the headaches out of GMP's, document management, quality control, and compliance.

Acctivate, the powerhouse inventory management system that Clarity is built on, is already a feature rich software. Clarity builds on that to make a truly unparalleled ERP solution for manufacturers.

FDA Compliance

Tools and features created specifically for FDA regulated companies.

Document Management

Track and maintain documents across your organization in real time.

Certificates of Analysis

Generate multi-level, in depth COA's with a single click.

Qualtiy Control

Streamline QC as a process in your manufacturing workflow.

GMP

Build sales and drive profit with GMP tools.

Label Claims

Track label claims and version control.

Unlock Advanced Manufacturing Features

From simple kit building to complex life sciences manufacturing, we have solutions that fit your needs and budget. Assemble-to-order kits such as holiday baskets, counter displays and samples. Create multiple-level Bills Of Material, check the availability of components, and issue Purchase Orders for supply. Whether you use paper-based routing or Electronic Batch Records, you can maintain control of the efficiency and quality of your manufacturing operations.

Supply Chain

Arm yourself with tracking, costing, and powerful vendor relationship management tools.

Production Scheduling

Minimize downtime and maximize efficiency.

Food Manufacturing

Tools created with the complexities of food manufacturing in mind.

ABOUT US

Crystal Systems delivers software and services for the natural food, dietary supplement and personal care industries, and many other industries

435-659-2931

Park City, UT 84098

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Food & Beverage Software

Making it easier to make and sell quality foods. Crystal Systems delivers quality software at affordable prices.

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The right software helps you improve your operations and boost the bottom line. Crystal Systems sets you up with software designed with flexibility for make-to-order, make-to stock and distribution environments. Our solutions are ideal for food processors and manufacturers seeking an affordable solution.

Create Great Recipes

Calculate recipe cost estimates during product development. Your software lets you create different versions of a formula, tracking test runs and production costs as you go.

Add-on modules let you handle potencies, generate FDA compliant nutritional facts panels, and access a robust database of food ingredients.

Assure Quality

Helps you stay compliant with FDA and 21 CFR Part 11 regulations by capturing batch data, sign-offs and processes electronically. Make sure your ingredient specs capture the unique physical and variable characteristics of raw materials (e.g. calories, sugar, fat, vitamins and more).

Create and assign procedures that control lot-tracked inventory. Know what ingredients are included in each order, and where the products can be found.

Manufacture Efficiently

If you are a manufacturer, you likely already know the importance of having accurate product counts in your facilities. This can include not only individual ingredients used in your customer's product formulas but also the individual container parts and shipping materials needed to complete them. With optional scanner support and barcode generation to simplify your batch production, you can streamline your manufacturing processes while accurately maintaining your inventory counts.

Handle production using both process manufacturing (recipes) and discrete manufacturing (parts). You can design a completely custom and flexible process that matches your unique production requirements.

food in conveyor of machine ; selective focus

On-time Distribution

Our Food Distribution Software solution allows you to penetrate new markets and improve your service for existing customers. Also, make informed buying and selling decisions and save money. Acctivate increases efficiency and productivity, regardless of the size and scope of your distribution channel.

Manage multiple warehouses, shipping information, and additional food distribution requirements you need to profitably distribute baked goods, meat, frozen food, produce, seafood, and more. Or, send all your production to a Third Party Logistics (3PL) shipper and send them orders by Electronic Data Interchange.

Industry 4.0,Augmented reality and smart logistic concept. Hand

ABOUT US

Crystal Systems delivers software and services for the natural food, dietary supplement, and personal care industries. In addition to software systems, the network of Crystal consultants provides specialized product development, quality assurance, and regulatory compliance consultants, and we can set up operational services for managing contract manufacturers and third-party logistics.

435-659-2931

Park City, UT 84098

obs – Core Solutions

Food & Beverage Software

Making it easier to make and sell quality foods. Crystal Systems delivers quality software at affordable prices.

BOOK YOUR DEMO

Create Great Recipes

Calculate recipe cost estimates during product development. Your software lets you create different versions of a formula, tracking test runs and production costs as you go.

Add-on modules let you handle potencies, generate FDA compliant nutritional facts panels, and access a robust database of food ingredients.

Assure Quality

Create and assign procedures that control lot-tracked inventory. Know what ingredients are included in each order, and where the products can be found.

Manufacture Efficiently

On-time Distribution

ABOUT US

435-659-2931

Park City, UT 84098

Food, Cosmetics and Supplements

Software for Food, Supplement and Personal Care

Extend QuickBooks®, with the sales, manufacturing, quality, and regulatory compliance systems tailored to Natural Products brands.

Solutions for Small and Midsize Manufacturing Companies

Keep the accounting software you know and add the operations management you need.

Off-The-Shelf Solutions and Customized Experiences

Experience rapid ROI from our expertise in sales, manufacturing and regulatory compliance.

We make life easier for manufacturers.

Crystal Systems helps companies operate efficiently with inventory, eCommerce and manufacturing systems. From small businesses running QuickBooks® to mature companies that need customized solutions, we design and deliver software for success.

Food

Manage your recipes and make your product faster and easier

Affordable solutions help food businesses of all sizes increase profits and deliver safe, quality food.

Supplements

Simple order management and regulatory compliance

Our experience sets us apart from other systems integrators. We help manufacturers operate efficiently and stay in FDA compliance.

Personal Care

Create and market with integrated software

Cosmetics, lotions and other personal care products are a fast-changing market that need support from easy-to-use software.

Software for Small and Midsize Businesses

Accounting

Streamline your numbers with the complexities of efficient operation and FDA compliance. Sync directly to QuickBooks®

Warehouse Management

Integrate order tracking, quality, and production scheduling in one easy to use system.

Document Management

From PO's and CoA's to labels and BPR's we have you covered. Any file you need is linked and just a click away.

Recipes and Formulations

No Bill of Materials is too big or too complex. Our formulator makes product innovation easier and creating essential documents a breeze.

FDA Compliance

We make it easy to integrate the essential facets of quality and FDA compliance into your day-to-day operations.

Support

Our adaptable software works for your systems, not the other way around. With ongoing support we ensure your software systems runs how you want.

Product Launches

Systems Installed

Products Managed

Crystal Systems offers 'off the shelf' and customized solutions which build on our decades of experience in the Natural Products industry.

QuickBooks® is a trademark of Intuit Inc., registered in the United States and other countries.

Every business is different. Tell us about yours.

Clarity solutions are adaptable across FDA regulated industries running QuickBooks®. Modular features work together to create a comprehensive manufacturing and quality software solution.

Questions? Great. Let's talk!

Welcome to Crystal Clarity

Acctivate with Clarity Unused Pages

Unused sections

Accelerate your business with fully integrated extensions to Acctivate. Our solutions enable efficiency and quality for small and midsize Natural Products companies.

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Why QuickBooks?

Millions of small and midsize businesses manage their financials and grow their business with easy-to-use Quickbooks.

Why Acctivate?

To better manage a business without leaving QuickBooks, thousands of companies have picked Acctivate for complete order management and inventory.

What is Clarity?

Clarity plug-ins extend Acctivate to provide targeted solutions for sales, distribution and manufacturing.

Accounting

As a business grows, your needs grow too - and those needs extend beyond accounting. With QuickBooks, inventory management, order processing, and other complex tasks can prove difficult or impossible. To meet these needs, Acctivate created a comprehensive order management and inventory system approved by Intuit. Acctivate’s integration with QuickBooks provides easy and direct access to data in your QuickBooks account, such as your current customer and vendor records.

This utilizes the strengths of both systems: QuickBooks for your accounting functions and Acctivate for your production, traceability and inventory control. By adding true end-to-end traceability and real inventory costing for your products, you get functions that QuickBooks alone can’t provide.

Add customers automatically

Simultaneously add new customers to QuickBooks and your accounting system account.

Keep an eye on costs

The integrated accounting system accurately costs each lot through the process, manages manufacturer chargebacks, and allows order processing through multiple options; such as via affordable EDI, over the Internet, or within your order department.

Quickly generate detailed cost reports for your production runs with breakdowns for raw materials and labor used and work in progress of finished goods created. You’ll be able to keep an eagle eye on the health of your business and whether your costs are in line with current (and historic) expectations.

Update QuickBooks with new bills, invoices and purchase orders.

You can create invoices and POs in Acctivate and click a button to send them over to QuickBooks. QuickBooks will recognize the products you are selling (or buying) and treat the invoice or PO just like any other you’ve created. Upon updating your accounting in QuickBooks, Acctivate creates general journal entries for your inventory costs.

Find out how easy it can be

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Document Management

When the FDA and other regulators come calling, accurate records will be ready. Crucial quality and compliance records are organized for easy access, with industry-standard version control and electronic signatures.

Design Proofing

Labels and marketing materials flow through advanced proofing tools that compare every version down to the pixels on the page, and track all comments and approvals.

Document control

Establish libraries of SOP’s, Vendor Inspection Plans and Checklists for raw materials finished goods. Check-in changes, set up approvers, and capture 21CFR11 compliant signatures.

E-Commerce

Automatically synchronize your product data with popular shopping carts such as Magento, Shopify and 3Dcart. Simplify your online sales management with built-in connections to omnichannel merchants such as Amazon and eBay.

Crystal Systems can automatically provide follow-up support records in the CRM. Crystal downloads sales orders to keep your accounting current, and uploads inventory stock levels to the channels.

Build a new sales channel with the premier online sales systems. Extending the capabilities of Crystal Complete, our consultants can help you create an exciting new merchandising experience.

Pack and Ship

QuickBooks Pack and Ship

Pack and ship in your own warehouse, or send orders to 3rd Party Logistics companies for outsourced shipping.

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If you pack and ship in your own warehouse, we provide control of printed pick lists and packing. Automate your shipping with plugins for FedEx, UPS and USPS.

The alternative is to send orders to a 3rd Party Logistics provider using EDI or direct access to the picking module.

Pack and Ship

Catch weight

Catch-weight is traditionally used in industries like meat and cheese, where each item sold has a different weight. For example, your company purchases, produces or delivers products in both pieces as well as kilograms. In this situation, kilograms are often the primary unit of measure for the calculation of cost, purchase, and sales prices.

Connection to weight scales

With integrated scales you can ensure accurate catch weight and variable weight measurements, manage by-product costing, and track inventory across multiple freezers and/or locations.

Direct Store Delivery (DSD)

DSD (direct store delivery) functions help delivery drivers organize and get the right products to customers on their routes. A mobile barcode scanner lets delivery drivers track specific lot codes delivered.

Lot traceability reporting

Trace which customers got which products and lot codes – including who did the shipment (or delivery) and when they did it.

Mobile apps for orders and shipping

Use the Acctivate Mobile Order Picking module for accurate order picking and shipping. Use rugged industrial-grade devices from Zebra, Honeywell and others, or run the software on almost any inexpensive Windows Mobile device.

Serial numbered shipping labels

Make your customers happy with shipping labels that give the information they need. If your customer wants Serial Shipping Container Codes (SSSC) with a unique number, Acctivate can print them automatically. In addition, SSCC Labels offer reliable tracing options, for example in the event of a product recall. This is because information concerning the goods and packaging being transported on the container is linked to the unique code.

Tank – VitaTrack Extensions

VitaTrack Extensions

VitaTrack extends ERP packages with crucial features for Natural Products brands, ingredient suppliers and manufacturers.

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Customized solutions at package prices

VitaTrack is an extension built to turn off-the-shelf ERP systems into a fully functional solution for the dietary supplement industry.

Get rid of spreadsheets and cumbersome manual processes.

For one-stop shopping, see our Features for QuickBooks

Product Specs

Manage specifications

Track your approved formulas and specs for FDA compliance. Generate finished product spec summaries that link ingredients and other requirements. When even the slightest change is made to a raw material or recipe, all the specifications of affected products must be re-evaluated. VitaTrack lets you see the effect across all your finished goods.

Fact panels

Create ingredient and supplement fact panels using FDA compliant labelling software from Genesis and Formulator. (coming soon – upload your formulas to eliminate key entry time and error)

Allergen and other claims data

Supports allergen, organic, Kosher, Halal and other industry specific types of product data.

Label and Marketing Claims

The optional proofing module lets you track revisions to labels, websites and print media. Catch even the tiniest changes with automatic change recognition.

Document Management

Integrate your product data structures with Sharepoint to keep a final version-controlled record of PDF specs and other approved documents.

Manufacturing

Contract Manufacturing Quotes

Create price quotes with ingredients and packaging. See the effect of ingredient price changes on your customer’s formulas

Track non-conformance and CAPA activities

Create quality management procedures with the built-in Acctivate activity manager. Add third-party SOP and CAPA modules for enhanced compliance management and FDA quality compliance vendor qualifications. Establish libraries of Vendor Inspection Plans and Checklists for raw materials, WIP and finished goods, as well as equipment.

Multi-step production

With multi-step assembly orders, you can create complex formulas that model the same way you produce your products in the real world. At each stage of production, create new inventory, use inventory created in other runs, and produce whatever finished goods you need.

Calculate costs

Calculates formula and recipe cost estimates, with packaging and labor details.

Manufacturing instructions and procedures

Embed QC tests, labor costs and instructions, within recipe and packaging specifications

Potency adjustments

Automatically calculate material requirements using ingredient potencies

Batch Production Records

Print a perfect BPR, or scan your production into electronic manufacturing records

Are you ready to get started?

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tank – Features of DirectScale

Features of DirectScale

Simplify your direct sales business with software that's easy to use, completely scalable and packed with the features you need.

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What is DirectScale?

Everything you need to grow your Multi-Level Marketing business in one simple place. Cloud-based software that supports direct and social selling companies, and their salesforce..

Distributor Business Builders

Replicated Marketing Sites

Combine the power of your company’s brand with your personal touch, and ensure proper attribution for new orders and enrollments.

Prospect Manager

A unified management system integrates website lead captures with your own contacts to seamlessly track and execute interactions through emails, texts or phone calls.

Social Suite

Tap into your social network through simple Facebook, Twitter and Pinterest integration.

Social Sharing

Share your websites and brand resources with your social feeds, and start turning likes into leads.

Graphic Tree Viewer

Visualizations of team structures help pinpoint the strongest areas of your team, as well as those in need of a little extra help.

Commissions Report

Track your team’s success with detailed breakdowns of commissions and bonuses.

E-Commerce

Enrollment

Customize the enrollment process with intuitively tailored experiences for retail customers, prefered customers, and distributors.

Order

A frictionless shopping flow makes it easy to purchase new products anytime, anywhere.

Autoship Management

Make on-the-fly changes to existing autoship orders, from adding and removing products to updating delivery dates and addresses.

Order History

Access order, invoice and volume details for all of your sales, including your downline’s sales as well.

Marketing Management

Training Courses

From first joining a team to leading one of your own, our step-by-step training courses help you succeed at every milestone along the way.

Company Calendar

Stay up to date with corporate events and local going-ons to maximize corporate support in your duplication efforts.

Resource Library

A one-stop shop for corporate training and sales materials including videos, presentations and creative assets.

Back-office Management

Easily tailor the back office experience by market, language and more so each audience always has the right info.

Schedule Content Updates

Easily manage promotions and other timely events by scheduling the automatic publishing and removing of any asset

Extensible

Create your own custom pages and widgets within the back office by inserting your own custom HTML or with our easy-to-use custom page/ widget editor

Commissions

Commission Engine

Rules-based to accommodate any number of commission payment structures including unilevel, binary, trinary, breakaway, matrix, and more, including complex bonus structures. Also includes specific configurations for all types of direct selling organizations.

Commission Profiler

Avoid costly mistakes in commission payout by creating any number of commission profiles to test modifications to your compensation or bonus plan before making them live.

Customer Service Portal (CRM)

Give your corporate field support team the information and tools they need to manage and support field leader issues and requests.

Transaction Engine

Keep all your transactions in one place for merchant accounts, money in, money out, tax calculations and exchange rate managers.

tank – Features of MasterControl

Features of MasterControl

MasterControl offers solutions for Quality, Manufacturing, Clinical, Regulatory, Supplier, Product Development and Postmarket management.

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What is MasterControl?

MasterControl brings quality and operational excellence together, designed to help you develop, manufacture and commercialize products that help people live longer, healthier and more enjoyable lives.

Quality

Documents and Change

Automate and manage all your critical compliance, product design and quality event documents from every point along the product lifecycle on single, user-friendly platform. Depend on unparalleled collaboration, change control, obsolescence and archiving functionalities and secure, role-based system access.

Training and Exams

Automate all training activities across the enterprise, from the distribution of tasks, materials and exams to the follow-up, tracking, escalations and verifications needed to effectively manage your quality processes like CAPA, audits and customer complaints. Whenever there's a change to an SOP or any other document linked to a course, all affected employees automatically receive notifications and new training tasks.

Incidents and Corrective Actions

Integrate your corrective actions with quality subsystems — including customer complaints, audits and change control — and track incidents that could potentially escalate into corrective actions. Automate the routing, notification, delivery, escalation and approval of corrective actions and securely store all correlated documentation.

Audits and Preventive Actions

Streamline and automate your audit planning, scheduling and execution activities from beginning to end. Effectively manage your audit findings, responses and related preventive actions and optimize the audit reporting process to create final audit reports faster.

Risk and Mitigation

Unite all of your risk-related activities and documentation in one centralized repository. Capture a complete and accurate picture of your risk landscape across product lines, business processes and business units. Leverage full search and scheduled reporting capabilities to gather insights into your risk assessment and mitigation activities.

Manufacturing

Electronic Batch Records

Digitize batch records to improve data integrity, automate calculations and sampling processes, enforce required actions, and integrate with quality management, enterprise resource planning, and manufacturing execution systems.

Electronic Device History Records

Gain control of all manufacturing design specification data and documentation by automating your DHRs for each batch, lot and unit produced.

Equipment Calibration and Maintenance

Increase performance, minimize downtime, and maintain compliance by ensuring instruments, apparatus, gauges, and recording devices are always functioning accurately.

Recipe and Variant Management

Manage recipe changes, variants and substitutions – from materials and ingredients to equipment and processes – in a single master template, significantly reducing product documentation and improving data visibility, tracking and analysis.

Regulatory

Regulatory Information Management

Accelerate the collection, harmonization and management of regulatory documentation and data from product development throughout the global submissions and product registrations life cycle, all in a centralized system.

Registrations Management

Manage the organization and submission of dossiers, technical documents, global checklists templates, and tracking of product requirements for worldwide geographical locations while always keeping product registration data up- to- date.

Submissions Management

Automate and accelerate submission documents, data, regulatory communications and publishing, and gain real-time visibility throughout the submission process, whether it is conducted in-house or via a partner.

tank – Features of MiSys

Features of MiSys

Other systems help you maintain an inventory. MISys is designed to help you maintain NO inventory.

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What is MiSys?

Like other inventory systems, MISys can tell you what you have in stock and where its located. For MISys Manufacturing customers, that's simply not enough. Our customers enjoy a typical savings of 25-50% in inventory and associated carrying costs (like insurance, floor space, physical management, etc.) because MISys has the ability to order only what you need, when you need it

Basic Manufacturing

Product Data.

Multi-level bills of material with full explosion down to 16 levels deep

Fine-tuned accounting

Associate a unique set of general ledger accounts with a specific item, job, or location. Instantly display transaction history. Manufacturing integrates seamlessly with the most popular accounting software - QuickBooks Online or Desktop, Sage 50 US, Sage 50 CA, Sage 300 and Sage Intacct.

Warehouse operations

Net-change physical inventory with cycle counting. Batch-oriented or direct entry of all stock transfer transactions.

Production Cost

Full back-flushing of all assembly transactions. Choice of standard, average, LIFO, or FIFO costing methods. Cost adjustment with roll-up through all BOM levels.

Work Orders

Work orders to document and track production activity.

Design Proofing

Labels and marketing materials flow through advanced proofing tools that compare every version down to the pixels on the page, and track all comments and approvals.

Additional Modules

Advanced Purchasing

Analyze material shortages and automatically create all of the purchase orders needed to replenish inventory.

Advanced Production

Predict the cost of every job and track performance as manufacturing orders for standard assemblies or special one-off items move through the shop.

Material Requirements Planning

Determine purchasing and production needs by analyzing current inventory, open orders and sales orders to spot impending shortages and respond by creating purchase and production orders.

Shop Floor Control

Accurately predict production costs based on estimated material, labor, and overhead, and then analyze the actual production costs.

Serial/Lot Tracking

Track serial or lot numbers throughout the entire purchasing and production process to comply with strict regulatory agency requirements, including FDA and FAA.

Bin Tracking

Maintain a unique inventory sub-location for every item or assembly as raw materials, sub-assemblies, or finished goods in specific containers.

Labor Tracking

Track the elapsed time production workers spend on selected Jobs and Manufacturing Orders and automatically post to the Manufacturing Order.

Bar Coding

Print and collect bar coded data to seamlessly integrate with inventory control functions.
Mobile Alerts - Send critical alerts to smart phones or any mobile device capable of receiving wireless email messages.

Mobile Manufacturing

Process real-time MISys transactions using a mobile web-based interface. Works on any tablet, smartphone or web-enabled device.
experience.

Sales

Whether B2B, B2C or both, customers are vital for profitability and keeping them happy, satisfied and, hopefully, loyal should be at the top of every company’s priority list. Acquiring and managing customers requires talented, skilled individuals and a system with real-time, accurate information to manage the process from prospect through sale to customer service.

Accurate quotes

If you are currently manually generating quotes for your customers, you may risk pricing errors. Every time a new ingredient or component is checked in, the pricing will automatically be averaged to create an accurate quote; however, this can be modified manually when creating the quote. This ensures that quotes are as accurate as possible at a component level to ensure you aren't overcharging your customers or losing money.

Customer pricing

Set up different prices for your products for each customer.

Electronic Data Interchange (EDI)

EDI (electronic data interchange) is used by companies such as UNFI, Costco, and Walmart to generate and accept orders, shipment receipts, invoices and any other required business documents. As a technology, EDI is a scheme where files are transmitted between systems and formatted in a standard pre-agreed format.

Lot numbered invoices

Automatically add lot numbers to customer invoices.

Manage promotions

Reduce time-consuming reconciliations and improve accuracy with trade promotion management functionality.

Manufacture to order

Once an order is approved, you can generate a production order and determine the individual components needed for completion. When your SOP is connected to this system, this creates a step by step process to ensure accurate orders each time the manufacturing process is started. Our pre-configured manufacturing industry software has incorporated industry standard best practices while remaining customizable to meet your unique needs.

Quick quotes

The quoting, ordering and invoicing modules let you design custom quotes for large jobs and easily generate orders and invoices for you customers. Create work orders from a set of customer orders and Acctivate will automatically multiply your recipes up or down to produce the exact quantities needed for those orders — perfect for producers who have a different volume each day.

Sales tracking

Track orders by salesperson for accurate commission reporting.